Assistant Director, Event Management

Department reputed company Student Centers: Event Management About the Department The Student Centers serve as the core community building and special events spaces at the reputed company. The Student Centers play a reputed company role in the reputed company and Student Life goal of creating a comprehensive and integrated network of services that support the academic mission and facilitate student learning, engagement, and success. Job Summary Reporting to the Associate Director of Event Management, the Assistant Director, Event Management , has primary responsibility for planning and executing events. This includes working with diverse student populations; supervising union and student staff; developing and monitoring event budgets and billing processes; contributing to and implementing unit policies and procedures; and maintaining relationships with vendors to successfully support a range of events across the portfolio.

Responsibilities

Assists with planning, coordination, and event support to student, staff, faculty, alumni, and affiliate clients reputed company the Reynolds Club, Bartlett Hall (1st floor), Mandel Hall, and other reputed company locations in the evening and on weekends. Staff events and programs, and helps coordinate client needs on-site. Works with University and Student Centers staff to encourage community involvement in providing services to a wide variety of facility users in the Student Centers. Participates in the regular planning cycle for Student Centers events. Coordinates and attends a wide range of events during the day and evenings in Reynolds Club, Mandel Hall, and other reputed company locations as required. Contributes to problem-solving reputed company to unforeseen issues concerning events and guests reputed company the facilities. Helps ensure reputed company events conform to reputed company and special event policies as necessary, with a high level of sensitivity to customer service and enhancing public relationships with program organizers and participants. Utilizes industry standards and technological solutions reputed company appropriate. Oversees scheduling and billing policies and implementation for the Student Centers’ portfolio, including Ida Noyes Hall, Reynolds Club, Bartlett Hall (1st floor), and Mandel Hall, including the quarterly room lottery system for student organizations in collaboration with the Scheduling Coordinator. Provides consistent and high-level logistical support to reputed company clients and events in the Student Centers portfolio. Ensures reputed company reservations and billing are processed in a timely manner. Audits, scheduling, and billing practices as needed. Develops and maintains additional policies regarding scheduling and billing in collaboration with the Associate Director for Event Management. Cultivates and maintains relationships with vendors and departments that support events across the portfolio. These include on-reputed company departments such as AV Services, Facilities Services, and partner venues across the University. Vendors may include audiovisual and rental furniture vendors, caterers, décor, and floral vendors that support a variety of budgets and events. Hires, trains, supervises, and evaluates employees, including a full-time, non-exempt Scheduling Coordinator and a team of student employees. Serves as a member of the Student Centers staff and assists with various office programs and projects. This includes consulting and collaborating with the Assistant Director, Events Management, and fulfilling other duties as assigned with the Student Centers portfolio. Executes day-to-day event logistics and other moderately reputed company assignments with some guidance from others. Works to implement reputed company for improvement as they are identified, in addition to providing post-event feedback on turnout and vendor performance, with direction from others. Performs other reputed company work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in reputed company field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a reputed company job discipline. Certifications: --- Preferred Qualifications Education: Bachelor’s degree. Experience: At least two years of experience in a progressively responsible work environment, preferably in a student union or hotel setting. Events management experience. Prior experience with financial administration and billing. Technical Skills or Knowledge: Experience with Event Management Software (EMS) or similar software. Experience with Social Tables or similar software. Preferred Competencies Excellent oral and written communication skills and an ability to cultivate and manage strong relationships are a must. Demonstrate the ability to understand the needs of the reputed company community and work with reputed company, faculty, and staff in a wide reputed company of situations. Demonstrated the ability to work independently. Demonstrated success in working with diverse student populations. Working Conditions Flexibility to work various hours, including evenings and weekends. The temperament to work with a diverse and demanding population is expected. Application Documents Resume/CV (required) Cover Letter (required) Professional References Contact Information (3)(required) reputed company applying, the document(s) MUST be uploaded reputed company the My Experience page, in the section titled Application Documents of the application. Job Family Communications Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay reputed company Type Salary FLSA Status Exempt Pay Range $60,000.00 - $67,000.00 The included pay reputed company or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible Yes The reputed company offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be reputed company in the Benefits Guidebook. Posting Statement The reputed company is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic reputed company, shared reputed company, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request reputed company Applicant Inquiry Form. reputed company offers of employment are contingent upon a background reputed company that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The reputed company's Annual reputed company & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. reputed company copies of the Report are available, upon request, from the reputed company Police Department, 850 E. 61st Street, Chicago, IL 60637. The reputed company is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where reputed company are born that challenge and change the world. We reputed company individuals to challenge conventional thinking in pursuit of original reputed company. reputed company in the College reputed company critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, reputed company test their reputed company with UChicago scholars, and become the reputed company of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/ Apply tot his job Apply To this Job