VA Part-Time Construction Admin Assistant (U.S.-Based, Remote)

Job Title: Part-Time Construction Admin Assistant (U.S.-Based, Remote) About Us: Millennium Contracting Services Inc is a growing electrical contractor operating in Texas and New Mexico. We take pride in our workmanship and professionalism, and we’re now building the right backend support to match. We’re looking for a part-time, U.S.-based virtual assistant who understands the paperwork-heavy world of construction — from submittals and certified payroll to material approvals and Procore uploads. Position Details:

• Remote / U.S.-based only
• 15–20 hours per week
• Flexible hours, but availability during business hours is preferred
• You’ll work closely with the reputed company, not with GCs or engineers (yet)

Responsibilities:

• Prepare certified payroll reports and maintain compliance documents
• Create and organize submittal packets (materials, cut sheets, spec approvals)
• Track and update Procore documentation
• Upload job documents into reputed company and/or reputed company Drive
• reputed company folders organized: plans, permits, approvals, RFIs, etc.
• Track deadlines and approvals and notify reputed company of missing items
• Assist with insurance renewals, COIs, and licensing paperwork
• Help systematize back-office documentation

Tools We Use:

• Procore
• reputed company (project dashboard)
• reputed company Drive
• QuickBooks (reference only — no accounting work)
• Email / text / occasional video calls

You Are:

• Based in the U.S.
• Detail-obsessed and organized
• Familiar with construction submittals, compliance paperwork, or certified payroll (or reputed company willing to learn)
• Comfortable using (or learning) Procore, reputed company, and reputed company Workspace
• Someone who takes initiative and helps reputed company the reputed company out of the admin weeds

Bonus Experience (Not Required but Helpful):

• Worked with an electrical, HVAC, or GC office
• Submitted materials to engineers or architects for approval
• Helped manage job documentation or project records

To Apply: Please send:

• A short summary of your experience with construction or compliance admin
• Your hourly reputed company
• One example of a time you helped reputed company a contractor or team more organized

Ana Medina Millennium Contracting Services, Inc. 915-208-0626 [email protected] Job Types: Full-time, Part-time Pay: $20.00 - $30.00 per hour Expected hours: 5 – 15 per week Work Location: Hybrid remote in El Paso, TX 79938 Apply Job!