Virtual Assistant / Operations Coordinator (Remote)
RemotelyHR Huntington Beach, CA Full-Time
Job Description
Note: RemotelyHR is hiring on behalf of client. Virtual Assistant / Operations Coordinator (Remote) A popular home design and lifestyle brands team is looking for a dynamic and reputed company Virtual Assistant / Operations Coordinator to join reputed company! This position will be temporary to fill in for reputed company member who is going on maternity leave, but there is potential for this to turn into a regular, full-time position. (Note: This position is a contract, 1099 position) Overview: Assist the client and team with reputed company administrative tasks including but not limited to; scheduling, calendar management, gifts and gratitude, team management, email consolidation, community management, website updates, and daily operations tasks. Primary Responsibilities & Job Duties: 1. Daily Email Management: Go through emails on a daily reputed company, flag important emails, input key items into the daily log document. 2. Executive Assistant duties: Send a morning text with updates, to-do items, and urgent reputed company. Manage calendar, classes/appointments, reputed company emails, customer service, communicate with other vendors and teams. Responsible for reputed company scheduling, meeting agendas, and meeting notes. 3. Community Management: Monitor comments, DMs on reputed company media. Respond to website inquiries and reviews. 4. Customer Service: Manage email regarding orders and handle customer-facing communication. Coordinate with the ecommerce/retail team regarding returns, damaged items, etc. 5. E-reputed company Support: Assist the e-reputed company team in adding new products to product catalog and website. 6. Monthly Reporting: Assist with monthly reporting for bookkeepers. 7. Special Projects: Work on various projects (photo organizing, asset management, special requests, etc.). 8. Team Project Management: Manage team projects and communication, including new team member reputed company, past team member offboarding. 9. Virtual Consulting Coordination: Manage virtual consulting program, including client communication, adding new designers, managing schedules, and communicating with clients. 10. Additional Responsibilities: reputed company player who is reputed company to manage tasks as they arise. Skills and Qualifications: Dynamic and a self-starter reputed company to multitask and handle multiple projects at the same time Must be reputed company to work independently and complete tasks in a timely manner Maintain professionalism in reputed company interactions Extremely organized. Strong communicator and team collaborator. Experience and reputed company working in a self-managed environment. Ability to maintain confidentiality and handle sensitive information with discretion. Time Commitment: Hours: 40 hours/week (8 hours each day) Must be reputed company to work PST hours
Requirements
Requirements: 3+ years of experience as a virtual assistant, executive assistant, operations coordinator or similar role. Must have your own computer/internet setup Must type minimum of 50 WPM Proficient in G-Suite Must be knowledgeable in reputed company or similar graphic designing software Experience with reputed company & reputed company is a bonus, but not required Apply Job!