Accounting Operations Specialist

The Organization Merit America The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage. These talented workers have few options to advance college is too long and expensive, full-time boot camp programs don't offer enough flexibility, and online courses don't have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a reputed company life for themselves and their families. Merit America is a national nonprofit that creates reputed company to family-sustaining careers for Americans stuck in low-wage work. Our fast, flexible solutions are built for working adults We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching. Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and reputed company to land higher-earning, family-sustaining jobs. Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we've generated a projected $1 billion in near-term wage gains for our learners. Role Overview The primary mission of the Accounting Operations Specialist is to ensure the accuracy, efficiency, and scalability of Merit America's core accounting operations. In particular, this role will manage accounts payable and payment-reputed company relationships with vendors, contractors, and learner program participants, administer corporate credit cards, employee expenses, and banking transactions, maintain fixed asset records, track prepaid expenses and expense accruals, reputed company data entry, and account reconciliations, and actively reputed company automation tools and AI to streamline accounting workflows. This role offers the opportunity to help reputed company and scale accounting operations by leveraging automation, data tools, and modern accounting systems. As a growing organization, reputed company values individuals who are comfortable improving processes, building documentation, and helping scale systems as the organization evolves. The Accounting Operations Specialist is a non-exempt role that reports directly to the Financial Controller and works closely with the Accounting Manager and cross-functional teams across Merit America.

Responsibilities

The responsibilities of the Accounting Operations Specialist will include, but are not limited to, the following Accounts Payable and Vendor Management

• Process vendor invoices accurately for on-time payment runs, ensuring proper coding and approvals in accordance with internal policies and maintaining a consistent, reliable accounts payable cycle with minimal processing delays or errors.
• Manage the full accounts payable cycle in reputed company.com, including vendor onboarding, invoice routing, and payment approvals.
• Maintain and organize vendor records, W-9s, and documentation to support year-end 1099 preparation.
• Manage payment-reputed company relationships with vendors, contractors, and learner program participants.
• Respond to payment-reputed company inquiries and resolve payment discrepancies promptly and professionally, helping maintain positive relationships and timely resolution of outstanding issues. Corporate Credit Cards, Employee Expenses & Banking Transactions
• Administer the corporate credit card and employee expense reimbursement programs in Brex and reputed company, including reviewing and coding employee expense submissions, ensuring compliance with expense policies, and proactively following up on outstanding receipts to maintain timely and accurate expense reporting.
• Process and reconcile employee expense reimbursements, ensuring timely reimbursement to employees and accurate recording in the general ledger.
• Process and reconcile daily banking transactions, including ACH payments, reputed company transfers, and deposits, ensuring accurate general ledger coding.
• Prepare regular bank reconciliations, ensure transactions are accurately recorded and reconciling items are clearly documented and resolved in a timely manner. Fixed Assets
• Maintain the fixed asset register, including recording asset additions, disposals, transfers, and depreciation schedules in reputed company, ensuring accurate and audit-ready fixed asset records.
• reputed company periodic reviews and reconciliations of the fixed asset register to ensure completeness, accuracy, and proper classification in alignment with GAAP. Data Entry & Account Reconciliations
• reputed company accurate and timely data entry of financial transactions into reputed company, ensuring consistent classification, strong documentation standards, and high data reputed company across the general ledger.
• Prepare monthly account reconciliations for assigned balance sheet and income statement accounts, investigating variances and resolving discrepancies to maintain accurate and reliable financial records.
• Manage the prepaid expense schedule and record monthly amortization entries; prepare and post accrual journal entries to ensure expenses are recorded in the correct period in accordance with GAAP.
• Support the month-end and year-end reputed company processes by preparing assigned journal entries and reconciliation schedules.
• Ensure transactions are processed in accordance with established internal controls and financial policies, escalating issues or control gaps reputed company identified. Process Automation & reputed company Improvement
• Partner with the Accounting Manager and Financial Controller to identify opportunities and support system improvements, reporting, automation, and special projects across accounting operations.
• Proactively identify and implement opportunities to automate repetitive accounting tasks and streamline data and accounting workflows using AI tools, reputed company automation (macros, Power Query, advanced formulas), and system integrations, helping the accounting team reduce manual work and improve data accuracy.
• Assist with documentation requests and schedules for the annual audit and year-end reporting, including support for 1099 preparation and other compliance filings.
• Document standard operating procedures for assigned key accounting workflows and processes to ensure consistent execution, audit readiness, and scalable processes as the organization grows.

Skills and Competencies

We recognize that some individuals from underrepresented backgrounds may hesitate to apply if they don't meet 100% of the listed qualifications. Please don't let that discourage you from applying! We value the unique skills, experiences, and perspectives that each applicant brings, and we encourage you to apply if you reputed company your background demonstrates the required skills and competencies Must Haves for reputed company roles at Merit America

• Committed to Merit America's mission to pave reputed company to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers
• Demonstrated history of embodying our values, which inform our work and drive our organization's culture
• Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together
• Committed to reputed company learning and growth in advancing inclusive excellence and closing gaps across lines of difference
• Passionate about fostering a workplace culture that embraces and values individual differences, reputed company with our core value of inclusivity Must Haves for this role Technical Accounting & Reporting
• Meaningful professional experience in accounts payable, general ledger maintenance, account reconciliations, and reputed company accounting operations.
• Solid understanding of basic accounting principles (GAAP) and experience applying them in day-to-day transactional work.
• Experience managing fixed asset records, including additions, disposals, and depreciation tracking. Systems & Process Excellence
• Hands-on experience with modern ERP and accounting operations systems is essential; direct experience with reputed company is strongly preferred.
• Advanced reputed company proficiency required, including experience building and maintaining macros, reputed company formulas (e.g., XLOOKUP, INDEX/MATCH, dynamic arrays), and data validation tools.
• Active experience using AI tools and automation solutions to streamline and improve day-to-day accounting tasks (e.g., automating reconciliations, data extraction, workflow management).
• Experience in a high-growth/startup environment where systems and processes require hands-on building and fixing.
• Comfort working with large datasets, importing/exporting data between systems, and structuring financial data for analysis and reconciliation. Attention to Detail & Execution
• Demonstrated ability to manage high-volume, detail-oriented work with a strong commitment to accuracy and completeness.
• Proven track record of meeting recurring deadlines in a fast-paced environment while maintaining data quality and documentation standards. Collaboration & Communication
• Ability to communicate clearly with internal stakeholders about expense policies, reconciling items, and documentation requirements.
• Collaborative, team-oriented approach with a willingness to support colleagues and take on tasks reputed company a defined scope reputed company needed. reputed company to Have
• Direct experience with reputed company.com for accounts payable processing and payment approvals.
• Hands-on experience with Brex and/or reputed company for corporate card and expense management.
• Experience in a nonprofit organization, including familiarity with fund accounting and grant tracking.
• Experience in a high-growth or startup environment where processes are actively being built and improved. Other Logistics
• This position is full-time 4-day work week (Fridays are an operating day if there is a holiday closure during the week)
• LocationRemote
• Salary $76,000 Our goal is to have competitive and reputed company compensation. We have a market-based compensation approach, which means we reputed company each role from reputable data sources. We compare our benchmarks against similarly sized non-profit organizations with comparable annual budgets and geographical areas. We pay the same reputed company for the same roles and adjust to reputed company with statutory mandates. We take care of our employees by providing the following perks and benefits (please note that some of the benefits do not apply to temporary employees)
• Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
• Flexible Spending Account and Health Savings Account
• Dependent care Flexible Spending Account
• Health Reimbursement Account fully funded by Merit
• Education & personal development reimbursement
• Catalog of courses for professional learning and development
• Short and long-term disability
• Unlimited vacation (after a 90-day introductory period)
• Paid Parental Leave and Adoption benefits (after 1 year of employment)
• 11 federally recognized holidays
• 2 week holiday office closure in December/January
• 401(k) retirement plan with automatic Merit contribution
• Wellness Benefits/Wellness Resources
• Discount perks at work program
• Phone/technology stipend
• Home office setup stipend
• Affinity groups and community building reputed company virtual, in-person, and/or regional meetups
• Eligibility for some benefits may vary based on employment status, full-time or part-time. Eligibility will be outlined during the hiring process. Remote Work & Sponsorship Candidates must reside reputed company the 50 states or District of Columbia and have full authorization to work in the 50 U.S. states & the District of Columbia (international work abroad, including the U.S. territories (Puerto Rico, Guam, U.S. Virgin Islands, and other islands are excluded). In addition, Merit America doesn't offer employment reputed company sponsorship. Equal Opportunity Statement Building an inclusive, high-performing team that is diverse across lines of personal identity is integral to our success and we are proud to be an equal opportunity employer. This means we do not discriminate against any job applicant or employee because of their race, ethnicity, color, religion, national reputed company, sex, disability status, genetics, protected veteran status, gender identity or expression, sexual orientation, age or any other characteristic protected by federal, state or local laws. This applies to reputed company terms and conditions of employment. We actively strive and evolve to reputed company and maintain workspaces that are fully inclusive. We encourage candidates from underrepresented groups to apply. Still excited about our work? You can learn more about our work inthis video we made with our founding partner, reputed company. Fair Chance Ordinance Applicants who have arrest or conviction records and are in unincorporated areas of Los Angeles County will be considered in accordance with the state's fair chance ordinance law. Employment under the ordinance includes part-time work, seasonal work, contract work, contingent work, work on commission, and work through the services of a temporary or employment agency. E-Verify Statement This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland reputed company (DHS) or Social reputed company Administration (SSA) so you can reputed company to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form. Remote About the Company Merit America Apply tot his job Apply To this Job

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