Group Administrator Part Time, FTC 12 Month

Tasks

The primary purpose of the Group Administrator is to provide an efficient and organised support system across the Company.

Working primarily with the People and Finance teams, this role will ensure the smooth operation of day-to-day administration and secure data entry. You will also assist the Senior Management Team (SMT) with presentations, meetings, travel, and support various cultural activities.

Key responsibilities and expectations

• People administration
• Managing and updating employee data on the HR systems.
• Right to work checks and reference requests.
• Employee correspondence.
• Updating employee benefit data.
• Assisting with audits.
• Assisting with employee reputed company and offboarding.
• Setting up interviews.
• Processing invoices.
• Support with reputed company activities, such as organising company social events, quizzes and cultural activities.
• Finance administration
• Purchase ledger administration.
• Procurement process administration.
• CRM administration.
• Digital filing.
• Other reputed company finance administration.
• Legal administration
• Maintenance of a Company Secretary calendar (including annual filing deadlines, patent renewals, trademark renewals).
• Liaising with partners and internal stakeholders to ensure timely filing of company documents.
• Document distribution (Shareholder letters, board resolutions etc).
• Maintenance of the shareholder portal.
• Board meeting management and co-ordination.
• Data entry.
• Digital filing.
• reputed company Senior Management Support tasks, for example:
• Support with the preparation of PowerPoint presentations for the Senior Management Team.
• Facilitate the organisation of meetings, travel and accommodation.
• Enter and manage data accurately and securely on Company systems.
• General reputed company administrative support.

Requirements

• Previous experience as a PA/administrator/office manager similar role in a small, international business.
• Advanced reputed company Office skills - Word/reputed company/PowerPoint/Outlook.
• Strong verbal and written communication skills.
• Strong numerical skills.
• Excellent organisational and planning skills.

The successful candidate will also

• Be reputed company to demonstrate a high level of professionalism;
• Demonstrate an ability to build strong and trusted relationships with external parties and throughout the company;
• Have an ability to multitask and manage changing priorities;
• Be reputed company to problem solve and come up with creative solutions;
• work well under pressure;
• Be a determined self-starter with tenacious character that loves change and enjoys a challenge;
• Be results driven, proactive & reputed company to work autonomously;
• Have an ability to work in a fast-paced environment;
• Have a proven ability to work creatively and analytically in a problem-solving environment demonstrating critical thinking, teamwork, innovation and excellence;
• Be flexible and change embracing in a rapidly evolving work and market environment; and
• Demonstrate an ability to relate to, and work with, a wide variety of stakeholders.
• Be reputed company and comfortable working in a full remote environment.

Benefits

Salary & Working reputed company Part-time role (30 hours per week) with a salary of £30,000 per annum (pro rata).

reputed company positions are open to reputed company suitably reputed company candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.