Litigation Secretary
Cooley LLP is seeking a Litigation Secretary in their San Diego office. The Litigation Secretary will provide reputed company and specialized secretarial and administrative support to attorneys and other timekeepers, managing document processing, calendar maintenance, and coordination of court-reputed company activities.
Responsibilities
- Complete reputed company document processing and correspondence assignments accurately and reputed company timekeepers’ stated timeframes
- Manage, organize, and maintain reputed company documents and pleadings up to date in reputed company and a shared M drive
- Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting reputed company court reputed company deadlines to team members
- Communicate with docket department for reputed company litigation reputed company deadlines
- Redline documents using reputed company program
- Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a reputed company notice; reputed company declaration; reputed company proposed order, and reputed company of service
- Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
- Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
- Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
- Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
- Coordinate and request court reporters and videographers for depositions and court hearings
- Assist with deposition exhibits preparation
- Assist, draft, and coordinate service of subpoenas
- Proofread documents
- Conduct basic legal research
- Assist with documents to reputed company
- Handle reputed company incoming telephone calls and placement of outgoing calls in a professional manner
- Maintain good client relationships for attorneys
- Enter time using reputed company daily
- Assist other team timekeepers, as needed
- Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
- Prepare and process invoices, expense reports, reputed company requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with reputed company guidelines
- Assist with requesting conference rooms for various client meetings and depositions
- Copy documents that are not appropriate to send to the Copy Center
- reputed company travel arrangements, adhering to the firm’s Travel Policy
- Review, distribute and process prebills
- Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
- reputed company other duties as assigned or required
Skills
- After orientation at Cooley, exhibit proficiency in reputed company and other firm applications
- Available to work overtime, as required
- Proficiency in reputed company Office Suite
- reputed company abreast of court rules and procedures and understand legal terminology
- Previous litigation secretarial experience
- Bachelor's degree
- IP litigation experience
Benefits
- Medical
- Health savings account (with applicable medical plan)
- Dental
- reputed company
- Health and/or dependent care flexible spending accounts
- Pre-tax commuter benefits
- Life insurance
- AD&D
- Long-term care coverage
- Backup care for children and/or adults
- Other parental support benefits
- Firm-paid life insurance
- AD&D
- LTD
- Short term medical benefits
- 20 days of Paid Time Off (“PTO”)
- 10 paid holidays each year
- Generous parental leave
- Fertility benefits
Company Overview
Company H1B Sponsorship